There are 3 ways to share a board with someone:

  1. Invite someone to edit (requires a free Milanote account)

  2. Invite someone to comment (requires a free Milanote account)

  3. Invite someone to view (doesn't require a Milanote account)


Invite someone to edit a board

Invite other people to add and edit content on a board. They will need to signup for a free Milanote account to edit. None of the content you've added will count towards their free account total.

Invite an editor

  1. Open the board you'd like to share

  2. Press Add Editor in the top right of the board (note that any sub-boards within the board will also be shared).

  3. Enter the email address of the person you'd like to invite.

Invite a group of editors

  • To invite a number of people at once, toggle on the Invite editors via a shareable link option, then copy and share the provided link with your collaborators.

  • Please note that enabling the Invite editors via a shareable link removes your ability to restrict access to your board; any Milanote user with the URL will be able to see and edit it. To restrict access for some users after the link has been enabled, just toggle it off and re-add users through the Add another editor field.


Invite someone to comment on a board

Let other people add comments to (but not edit) your board. It's a fast way to get feedback from clients or teammates. They will need to signup for a free Milanote account to comment.

Invite someone to comment

  1. Open the board you'd like to share

  2. Press Publish & Share in the top right of the board (note that any sub-boards within the board will also be shared)

  3. Press the Publish via secret link button

  4. Copy the link

  5. Send the link to anyone. They'll be able to add comments to your board

Publish & Share also lets you:

  • Set a welcome message: craft a special greeting for visitors to your board

  • Require a password to view: Set a password and restrict access to your board

  • Generate Embed code so you can embed the board in a website or app


Invite someone to view a board

Let others view a board without needing a Milanote account. It's a fast way to share with clients or teammates. See this example 'view only' board

Invite to view a board

  1. Once you're inside the board you'd like to share, press Publish & Share

  2. Turn off the Allow comments, reactions & drawing option

  3. Press the Publish via secret link button

  4. Copy the link

  5. Send the link to anyone. They'll be able to see a 'read-only' version of your board

Publish & Share also lets you:

  • Set a welcome message: craft a special greeting for visitors to your board

  • Require a password to view: Set a password and restrict access to your board

  • Generate Embed code so you can embed the board in a website or app


FAQs

What if there's no option to share?

  • Are you on your home board? The only Milanote board you can't share is your home board - but you can move the content into another board for sharing.

  • Do you own this board? If someone shares one of their boards with you for review, it will not have the Add Editors or Publish & Share options.

  • Have you verified your account? When signing up for Milanote, you should have received an email asking you to click a link to verify your account.

What if I'm on a Pro account and I share with someone on a free account?

  • None of the content you've added will count towards their free account total.

  • Example: a designer at a creative agency might share a board with their client to ask for feedback. The client can view any content on the board, and add up to 100 cards (generally more than enough for this type of collaboration) for free.

Can I share on the mobile app?

  • It's not possible to share from the Milanote mobile apps yet. View Milanote on a desktop computer to share a board.

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